2022 Coast Guard Christmas Contract
REPUBLIC OF TRINIDAD AND TOBAGO
(A) The Licensor of GREEN MEADOWS LTD license the property/ venue located at NO. 11B SANTA BARBARA BOULEVARD, SADDLE ROAD, SANTA CRUZ, in the Island of Trinidad.
(B) The Licensee desires to acquire a license for the use and enjoyment of the venue owned by the Licensor.
In this License Agreement, unless the context requires otherwise:
THIS AGREEMENT is made in duplicate this 14th day of September in the year of Our Lord Two Thousand and Twenty Two Between GREEN MEADOWS LTD a company incorporated under the laws of Trinidad and Tobago, having its registered office situate at Lot 16C Eteck Park, Diamond Vale, Diego Martin, in the Island of Trinidad, (hereinafter called “the Licensor”) of the One Part and Chief Petty Officer Darrel Thomas of Senior Rates Mess, Staubles Bay, Chaguaramas in the Island of Trinidad, (hereinafter together called “the Licensee”) of the Other Part.
(a) The Licensor is seized and possessed of the Premises situate at NO. 11B SANTA BARBARA BOULEVARD, SADDLE ROAD, SANTA CRUZ, in the Island of Trinidad, (hereinafter called “the said premises”).
(b) The Licensee is desirous of obtaining a license of the said Premises for the sole purpose of hosting an Event on the 10th December 2022, FROM 8:00am to 1:00am 11th December 2022 for 600 GUESTS.
(c) The Licensor has agreed to grant the Licensee a License on the following terms and conditions:-
2. THE PARTIES HEREBY AGREE AS FOLLOWS:-a) That the Licensee shall pay the Licensor:-i. The sum of FIFTY THOUSAND DOLLARS ($50,000.00TTD) or its equivalent in United States Dollars (U.S.D) or British Pound Sterling (G.B.P) which shall be paid in two separate installments of TWENTY FIVE THOUSAND DOLLARS ($25,000.00TTD). The first non-refundable installment to be paid on or before the signing of the contract and the second installment paid one (1) week before the completion of same.ii. A further sum of FIVE THOUSAND DOLLARS ($5,000.00) in the event that the Licensee requires the use of the said premises prior to the Event for the purpose of decorating and Event preparation between the hours of 10:00 a.m. to 6:00 p.m. with a further ONE THOUSAND DOLLARS ($1,000.00) for every additional hour or part thereof.b) The Licensee Agrees to:-i. Obtain all consent and necessary approvals required by the relevant authorities for hosting such an Event on the said premises including music, entertainment fees and noise pollution requirements.ii. Obtain public liability insurance to cover any accidents or injury suffered in relation to the Event including any damage or loss incurred by the guests due to the negligence of the Licensee, his servants and/or agents.iii. The Licensor reserving the right prior to or during the Event to view and inspect the Premises at all reasonable times and take photographs of the scene for any purpose the Licensor believes necessary and to ensure that all statutory requirements have been met and that the necessary warning signs are placed on the site of the Event to alert guests of any hazards that exist or any danger that could transpire and to clearly highlight the entrance and exits to and from the Premises.iv. Provide their guests with all the necessary equipment such as but not limited to; tables, chairs, tents, music and a backup power supply (e.g. generator) etc.v. Remove all furniture and decorations on or before 3:00 a.m. 11th DECEMBER 2022 . A storage fee of ONE THOUSAND DOLLARS ($1,000.00TTD) per hour will be payable thereafter.vi. Pay all rates and taxes on the said Premises.vii. Pay the Licensor a fee of $5,000.00 for every One hundred (100) additional GUESTS or part thereof.viii. Insure the Premises in accordance with Clause 2(b)(ii) which covers liability for any damage or injury incurred by any guests as a result of negligence of the Licensee, his servants and/or agents.ix. Indemnify the Licensor for any proceeding, actions, claims, damages, costs, and other liabilities or losses incurred by the Licensor for any accidents originating from the Event on the Premises.x. Be held liable to pay all Expenses arising out of or in connection to the relevant Event hosted by same which will be subject but not limited to Security Personnel, Public Safety, Parking, Insurance, Cleaning, Additional Staff and/or any other Expenses etc that are deemed essential to hold and/or host the event.xi. Ensure that their guests are fully aware of all the necessary safety precautions in the event of any hazard that might occur during the Event.xii. Keep the exit routes clear and unobstructed throughout the entirety of the Event for Public safety.xiii. Keep the Premises clean during and after the Event and dispose of all waste material.xiv. Refrain from sticking, posting or fixing any bills or posters on the Premises.xv. Notify the Licensor if anything on the Premises is damaged or broken rather than fixing it themselves.THE PARTIES FURTHER AGREE AS FOLLOWS: –3. CONFIDENTIALITYThe Licensee hereby agrees that the existing terms of this Agreement would not be published without the written consent of the Licensor and during the continuance of this Agreement and afterwards, the Licensee shall use its best endeavours to keep the business information confidential and therefore shall not disclose it to any third party or use it for any other purpose than to perform its obligations under this Agreement.4. FORCE MAJEURE If either party is unable to perform their obligations under this Agreement by Force Majeure, he or she shall notify the other immediately of the nature and extent of the Force Majeure and the notifying party shall not be liable for failure to perform those obligations whilst the Force Majeure continues. In this clause ‘Force Majeure’ means any unforeseeable circumstances that are outside the reasonable control of the party claiming it. Non-exhaustive illustrations include, acts of God, war, riot, explosions, abnormal weather conditions, fire, earthquake, flood, government action, strikes, lockouts, delays by suppliers, accidents, damage to equipment and shortage of materials, labour or manufacturing facilities.5. TERMINATIONEither party may terminate this Agreement by giving to the other party thirty (30) days’ notice. Notice of termination shall be submitted in writing or e-mail correspondence and applies to both contracting parties.6. TERMINATION UPON BREACHThe Licensor can terminate the License Agreement without notice if;i. The Licensee does not make payments in accordance with clauses 2(a) 1-3 of this Agreement supra.ii. The Licensee refuses to comply with the terms and conditions set out herein.iii. Upon termination, the confidentiality clause herein will remain in force.7. GOVERNING LAWThis Agreement shall be governed by the Laws of the Island Republic of Trinidad and Tobago as where signed.8. ARBITRATION/ MEDIATIONWhereby any dispute arises out of or in connection herein the parties agree to settle through arbitration or mediation firstly. The arbitrator/mediator shall be selected by the Licensor with the approval of the Licensee and the decision of the arbitrator/mediator is binding and final.9. BINDING EFFECTThis Agreement is binding between the parties, and may not except as hereinafter provided, be modified except by written agreement signed by both parties.This agreement is drawn up in duplicate, of which each contracting party receives one copy.This agreement enters into force after the signature by both contracting parties.
IN WITNESS WHEREOF the parties have hereunto set their hands the day and year first herein above written.
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Signed by Matthew Oliver ,Director/Secretary/ Licensor of Green Meadows Ltd
Signed On: September 19, 2022
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Document Name: 2022 Coast Guard Christmas Contract
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